Elena Vasquez’s studio admin had become a second practice, unpaid and uninvited. Works lived across hard drives, WhatsApp threads, folder names like “FINAL_final2”, and a few heroic spreadsheets that only made sense on the day they were created. The real risk was not messiness; it was reputational: inconsistent sizes, missing images, unclear availability and loan details that could vanish right when a gallery, curator or journalist asked.

She chose Corpus because it treated her archive like a serious, living body of work… not a glorified gallery. Inventory management gave her a scalable structure for mediums, dimensions, editions/series, locations, documents and history. The CRM and sales pipeline let her track the humans behind opportunities: gallerists, curators, collectors, press — along with notes and follow-ups. And crucially, integrated websites meant her portfolio could finally update without duplicating uploads.

Migration started with one goal: stop losing information. Using Corpus’ artist data pre-filling, she accelerated the most time-consuming parts — clean artist bio/CV basics and standardized text — then focused her energy on what only she could confirm: images, dates, materials, pricing history and where works actually were. Corpus’ structure made it easy to batch-import what was consistent, then refine records over time without breaking the system.

The first week was the turning point: 500+ works catalogued in just 7 days. For the first time, she had a single source of truth for availability, loans, consignments and documentation — no more guesswork when someone asked, “Is that piece still with the collector in Madrid or back in the studio?” When she published selected works, the website synced directly from inventory — public when she wanted it public, private when it needed to stay private.

What makes her satisfied now is the quiet absence of panic. Studio visits feel controlled, not improvised. She can work offline when reception is bad. And instead of spending Sundays formatting PDFs and hunting files, she spends that time making work… while her archive finally behaves like a professional asset.